FAQ
What kinds of individuals are admitted
to an MVM, INC. facility?
MVM, INC. admits male or female individuals with developmental or intellectual disabilities who are at least 18 years old and are enrolled in regular Medicaid Ohio. Due to state laws, prospective residents who are currently enrolled on a managed care plan through Medicaid (such as Molina, United Healthcare, CareSource, Buckeye, etc.) must be dis-enrolled from the managed care plan before the resident can physically move into the facility.
If a prospective resident does not have Medicaid coverage but would like to consider living in an intermediate care facility, please contact a member of our Administrative Team and we can instruct you further about the steps needed to acquire Medicaid coverage. Please note that our team members are unable to assist prospective residents directly with obtaining Medicaid coverage, but we can offer you guidance to the system.
Each of the residents residing in both homes should not need behavioral interventions that involve physical or mechanical restraints. MVM, INC. strives to use interventions that teach the residents how to talk through their problems rather than hurting themselves or others. Given that our background is in the psychology and behavioral intervention field, we continue to work with individuals on a regular basis to assist in the development of coping mechanisms, emotion regulation, and positive reinforcement.
How does the admission process work?
Families or individuals who are interested in being admitted to MVM, INC. would need to follow one of two paths.
The first path would be to go through the family’s or individual’s local County Board of Developmental Disabilities and work with a Service Support Administrator (SSA) who is assigned to the case. The SSA would then be in contact with a member of MVM, INC. and set up a tour of the facility.
The second route would be to contact MVM INC. directly through our website, email or phone and speak about setting up a visit to the facilities. Once a visit has been completed, our Interdisciplinary team looks at all behavioral data, medical and mental health diagnoses, medications, level of care, and independence level to determine if the individual would be a good fit for MVM, INC.
MVM, INC. would then proceed to notify the Lake County Board of Developmental Disabilities (LCBDD) and inform LCBDD that a new individual is interested in moving into one of the homes. For residents interested in The Gables, pre-admission counseling is required per DODD regulations for the admission process to continue. This aspect of the admission process will be coordinated through LCBDD.
From there, the team of MVM, INC. would work with the family or individual to schedule a move in date. Residents are assigned a room upon admission, with the Interdisciplinary Team taking into consideration the needs of the resident and the needs of the facility. We encourage residents to bring items in to decorate their new room. If the resident would like different furniture than what is provided by MVM, Inc., residents are allowed to bring their own furniture into their new space.
Will the resident have to pay any additional charges that are not covered by straight Medicaid?
No—Medicaid pays the facility for room & board of each resident. However, there may be times that residents could find themselves paying for items, such as if the resident prefers to use a specific hygiene product rather than the hygiene product that is provided by the facility. Additionally, residents must purchase their own clothing and other items that are not considered covered by the Medicaid reimbursement system (such as a bed larger than the one provided by the facility).
Do you take Medicare-only coverage?
No, we are not certified to provide Medicare only coverage to residents. Medicaid Ohio is the only payer that is approved for our intermediate care facilities. If a resident has both Medicaid and Medicare, Medicaid will be billed for monthly services provided.
I’m the representative payee for my family member. Do I have to remain the representative payee? Are you able to take on the role of representative payee? What if I want to continue to be representative payee for my family member?
If you would like to remain representative payee for your family member, you definitely can. However, the rules for representative payee change when a resident moves into an intermediate care facility in the state of Ohio. All monies received by the representative payee must be furnished to the intermediate care facility, because this money is now considered to be “patient liability.” Patient liability is set by Medicaid, and is the amount the resident is considered to be responsible for towards their total room and board charges for each month.
We are certified by the Social Security Administration to be an organizational payee and we handle all representative payee reports for those residents who have us as their payee. We do not charge an additional fee to our residents to be their organizational rep. payee.
If you wish to remain payee, you must send the entire amount of patient liability to us each month. If we discover any misuse of resident funds, this has to be reported to the Social Security Administration by our Administrative Team.
What is the resident profile at the facilities?
The abilities of MVM and Gables residents range from mildly intellectually disabled to profoundly intellectually disabled. Some residents are highly independent while other residents require mobility assistance from staff members. Almost all of our residents have at least one co-occurring mental health diagnosis and various physical ailments.
Fun fact: the oldest resident has lived at Madison Village Manor since 1987 while the youngest resident moved to the Gables in February of 2024. Our youngest resident is 26 years old, while our oldest resident is in his mid 70’s.
do the Residents do anything for fun?
Our residents have a lot of fun! Here are some of the recent activities our residents have participated in over the last year:
Indians/Lake County Captains game
Lake Farmpark
Cleveland MetroParks Zoo
Akron Zoo
Shopping trips to Great Lakes Mall, Wal-Mart, Target, Giant Eagle, and more.
Snow Ball Dance
Cleveland Botanical Gardens
Waldameer Park
Grape Jamboree in Geneva
Holden Arboretum
Geneva-on-the-Lake trips
Penitentiary Glen Reservation
Train Show at Lakeland Community College
Train Museum in Ashtabula County
Christmas Lights
Ice Cream socials
Decorating facility for the holidays
Movies at Atlas Cinema
Weekly Madison Outdoor Plays
Painting and Pottery at Busy Bees Pottery
Madison Car shows
Monthly House meetings
Arts and Crafts
Summer Camp
Horse Camp
Penitentiary Glenn excursions
what kinds of skills do the residents learn?
Our programming is supported by a Cumulative Functional Assessment (CFA) and Vineland Assessment of Adaptive Needs-3 or the Adaptive Behavior Assessment System Third Edition (ABAS-3), conducted by either the Program Director or the QIDP, and sometimes a Wechsler Intelligence Assessment (administered by a Psychologist). After collecting data from our assessments, observing the resident’s respective skills and his interactions with other residents, specialized programs are developed and implemented to help teach independence in specific areas of identified need. Programming can include, but are not limited to, laundry care, hygiene tasks, cooking skills, social skills, physical activity, safety skills, teamwork skills, clothing care, personal care, recreation and leisure skills, self-medication skills, and room maintenance skills. All staff members are trained on the delivery of programs, which allows every staff member to connect with each resident differently.
All residents are encouraged to set up their own interest-bearing bank account at a bank of their choosing. Staff members are able to help residents learn financial skills, determine independence level with managing finances, and ensuring proper delivery of budget skills and/or money skills programs.
Our Program Director, QIDP, Director of Nursing, Assistant Administrator, and Administrator work together to develop every resident’s individual service plan (ISP). ISPs are revised at a minimum annually, but are able to revised as needed and as determined by the Interdisciplinary Team (IDT). Additionally, our IDT works together to track quarterly progress of programs, including short and long term goals. To ensure all IDT members remain informed of all residents’ needs, quarterly and annual meetings are scheduled as a time to discuss progress, growth edges, and concerns that need to be addressed by the team. We welcome advocates of the resident, guardians, and support systems to attend our meetings (with the approval of our residents!).
How many staff are on site at all times?
As an Intermediate Care Facility, we are required by federal and state regulations to have at least one staff members in each facility at all times. However, we feel that this requirement may not meet the needs of our residents who have varying skill sets and levels of care. Thus, during overnight shifts, we tend to have 2-3 Direct Support Professionals on staff. During daytime shifts and into the evening hours, we tend to have anywhere from 5-7 employees directly interacting with our residents to ensure they are happy, healthy, and safe.
Would I be able to see my family member if they were to move in to an intermediate care facility?
Of course—-we encourage it! We believe family members play a vital role in the happiness of our residents. However, we do respect the rights of our residents to determine if they would prefer to not have their families visit them, so we cannot force our residents to visit with members of their family. Please understand that we will do our best to accommodate requests for family members to visit or sign their family member out of the facility for the day, for an extended period of time (such as during the holidays), or for a shorter visit. If the resident has a guardian, we must have proper documentation and approval in place before we can allow the resident to be escorted off property and an “ok” from the resident. Finally, we ask that visitors sign out their family member before leaving the property and sign their family member back into the facility upon return.
Are your facilities lockdown? How do your residents remain safe?
Our facilities are NOT locked down! Residents are able to freely sign themselves in or out depending on behavioral, medical, and developmental needs as determined by their legal guardian, Human Rights Committee, Interdisciplinary Team, and as stated in the Individual Service Plan.
Can I volunteer to work with your residents?
Sure—but there are specific requirements you must meet before we can let you volunteer with us. Get in contact with us and we can discuss further.
What type of services are provided to residents?
Mental Health
Signature Health for mental health needs, including psychiatry and counseling services. We have a dedicated CNP (Certified Nurse Practitioner) that provides psych services to our residents
Consulting Psychologist for testing and intake assessments
Medical
Monthly Medical Director visits
Weekly Nurse Practitioner visits
Nursing Support:
medical needs, dental needs, laboratory needs, X-ray needs, vaccines provided upon request
monthly Registered Nurse consultant visits
4 full time Licensed Practical Nurses on staff
Consulting Dietician visits residents monthly to help create individualized dietary programs
Social Services
Individualized Plans and Programming
Management of Medicaid, Medicare, Social Security, and other insurance benefits
Various Vocational Opportunities
Community Integration/Activities in community
What else do I need to know about your facilities?
Our facilities have the idea of family interwoven into our everyday practices. We pride ourselves on continuing the actions and ideals set forth by our founders.